Office 365 Link insertion add-in

Owned by Gwen Guerrero
28 Jul, 2023

Consent to MazeMap Link App

You need to grant MazeMap's App access to  your Office365 account. Go to   https://office365-addin.mazemap.com/  and click on Sign Up To MazeMap Link. Agree to the consent form that pops up before proceeding to the installation procedure.

Installation

Log in to Office 365 as a user with administration rights.

1) Click on «Admin»


After entering the «Microsoft 365 admin center» click on

2) «Settings»

3) «Deploy Add-in»



After clickin on «Deploy Add-in» upload the XML-file, which you can request from your Customer Success Manager.

4) Click on «I have the manifest file (.xml) on this device» and upload the XML-file.


After uploading the XML-file choose who has access to use MazeMap Office 365 Add-in.

5) Specify who has access to use the MazeMap Office 365 Add-in.

6.  Advise your CSM that you are finished with the setup so the MazeMap Engineering Team will be able to fix the configuration.

7.  You will be advised to put the Outlook ID/ email address of each resource to the Integration Connector in the POI Information page. Click the green + button and the dialogues box "Add an external POI reference" will pop up.  Choose "Link Insertion" shown in the left screenshot below.  Choose "Outlook" for O365 and then put in the unique External ID for the chosen room, then click "Create"

           

7.1 Alternatively, you may create a POI List with an External Reference ID Column, and the entries following this format:

link_insertion;outlook;room@domain.com

*replace room@domain.com with the UPN for the POI

The headers and setup may look something like this:

8.  If using a POI Import List, Run Update → Import POI Data and then Start Publish Process. Otherwise, Publish Changes or Start Publish Process to save the new information.


How to insert MazeMap Links using O365 Link Insertion

  1. Go to Microsoft Outlook Calendar
  2. Create a Meeting
  3. Create a title for the meeting
  4. Click on the MazeMap Insert Link add-in button and select the meeting room.
  5. It should now show as a required attendee, and the meeting room directions added as a link in the body of the Meeting Email, as seen in the screenshot below:

*NOTE: The link currently opens to use.mazemap.com with directions to the POI (Meeting Room)